Best interests of minors
Any decision involving minors must prioritize their safety, dignity, development and rights.
Framework page · version 1.0 · last editorial update: May 2026
Safeguarding Policy
This page presents the institutional structure of the Exodus & Resilience Safeguarding Policy. Its definitive content will be published when the corresponding governance documents are validated, dated and signed.
This page remains accessible exclusively for institutional transparency purposes and does not represent an approved public-use document.
If you need a definitive, signed and dated version for institutional due diligence, you may request it at contacto@exodusandresilience.org.
Purpose of this framework document
The Safeguarding Policy defines the principles and practices that guide the protection of participants, communities, teams and collaborators across Exodus & Resilience programs.
It establishes a public reference for prevention, informed consent, responsible use of image, incident reporting and proportionate response while the platform consolidates its formal governance structure.
Safeguarding is not an accessory component. It is a structural condition of cultural, educational, curatorial and community work.
Care in sensitive contexts
Exodus & Resilience works with communities, artists and participants who may be situated in contexts of fragility: migration processes, unequal access, sensitive memory, identity tensions, public exposure or social fragmentation.
The platform assumes responsibility for preventing risks, acting with institutional care and responding in a documented manner to situations that may compromise the dignity, safety or rights of participants.
This policy applies proportionately during the founding phase and will be updated as each territorial node enters implementation and local operational conditions are formalized.
Who and what this applies to
This Policy applies to activities, programs, physical spaces, digital environments, archives and public materials operated by Exodus & Resilience or by its territorial nodes once activated.
- Founder, institutional direction and future leadership roles.
- Local teams, consultants, mediators, researchers, trainers and volunteers when acting on behalf of the platform.
- Artists, trainers and external collaborators during their participation in programs.
- Institutional partners in co-organized activities.
- Participants in in-person, digital or hybrid activities.
- Archives, audiovisual records, social media and public materials managed by the platform.
The policy also serves as a reference for future agreements with host entities, implementing partners, fiscal sponsors, donors, contractors and collaborators.
Guiding criteria
Autonomy and dignity
Adults, especially those in vulnerable situations, must be treated with respect for their autonomy, context and rights.
Informed consent
Participation, recording and public dissemination must be based on informed consent where applicable.
Proportionality
Image, testimony and personal data must be used with clear purpose, limited scope and institutional care.
Prevention
The platform must actively prevent abuse, harassment, exploitation, coercion or inappropriate treatment.
Documented response
Any safeguarding concern should receive a proportionate, documented and rights-based response.
Minors and vulnerable persons
The institutional framework foresees specific criteria for activities involving minors and people in vulnerable situations.
- Participation of minors only with informed consent from their legal guardians where applicable.
- Presence of designated adults during activities involving minors.
- Suitability criteria for people who work directly and regularly with minors.
- Restrictions regarding image use, contact outside the program framework and handling of personal data.
- Specific attention to contexts of grief, trauma, recent migration, displacement or sensitive public exposure.
- Clear limits between institutional roles and personal relationships with participants.
When activities involve schools, community organizations, museums, universities or partner spaces, safeguarding responsibilities must be coordinated with the applicable local rules and institutional protocols.
Responsibility of teams and collaborators
People connected to Exodus & Resilience commit to maintaining professional, respectful and prudent conduct at all times.
- Avoid relationships that may compromise the safety, autonomy or dignity of participants.
- Do not use an institutional role to obtain personal, financial, sexual, emotional or reputational advantages.
- Communicate internally any situation that may place a participant, collaborator or community at risk.
- Respect the agreed boundaries of each activity, program or institutional relationship.
- Do not request private information, images or testimonies that are not necessary for the program’s legitimate purpose.
- Do not contact minors outside the authorized program framework.
Use of image, voice and testimony
Participation, audiovisual recording, use of image and public dissemination of testimonies are based on informed consent, in written form whenever operationally possible.
- The purposes of image, voice or testimony use must be explicit.
- There must be an option not to participate in recording or public dissemination without penalty.
- There must be a reasonable possibility to withdraw consent afterwards, according to technical, legal and editorial possibilities.
- The image and data of minors must receive especially prudent treatment.
- Stories involving migration, trauma, grief, displacement or social vulnerability must not be used as communication material without context and consent.
Exodus & Resilience avoids instrumental use of personal stories, testimonies or images of communities connected to migration, sensitive memory or social vulnerability.
Digital spaces, archives and public materials
Safeguarding applies to digital environments as much as to physical activities. Websites, social media, newsletters, audiovisual archives, research materials and public reports must respect consent, context and proportionality.
- Do not publish identifiable images of minors without appropriate authorization.
- Do not disclose personal data, migration status, health information or sensitive histories without legal basis and consent.
- Do not use archive materials in ways that expose participants to foreseeable harm, stigma or unwanted visibility.
- Do not publish testimonies that were collected for a different purpose without renewed authorization when appropriate.
- Review public materials before publication when they involve vulnerable persons, minors or sensitive contexts.
Reporting and response
Exodus & Resilience foresees a safeguarding incident reporting channel accessible to participants, team members, partners and third parties. Until segmented inboxes and formal reporting structures are active, safeguarding concerns may be communicated through the institutional contact channel.
- Reception of reports with reasonable confidentiality.
- Protection for those who report in good faith.
- Documented review of the case.
- Proportionate decision, recorded and communicated to relevant parties when appropriate.
- Immediate escalation where there is risk of serious harm or legal obligation to report.
- Respect for the rights, dignity and privacy of affected persons.
Safeguarding concerns may be sent to contacto@exodusandresilience.org. Until segmented inboxes are active, all safeguarding, ethics, governance, privacy, press, partnership and institutional requests are managed through this single email address.
Response to confirmed breaches
In the event of confirmed breaches, Exodus & Resilience may apply proportionate measures according to the seriousness of the case, the role of the person involved, the available evidence and the protection needs of affected persons.
- Formal warning.
- Temporary suspension of participation or collaboration.
- Modification of duties or removal from participant-facing roles.
- Termination of the contractual, institutional or collaborative relationship.
- Communication to partner institutions when necessary and proportionate.
- Communication to competent authorities when legally required or appropriate to protect affected persons.
The guiding criterion is the protection of the affected person, prevention of further harm and institutional integrity.
Application by territorial node
Safeguarding procedures will be adapted to the legal, cultural and institutional context of each territorial node once it enters implementation.
New York
Executed through a formalized institutional alliance with VAEA. Safeguarding measures should align with the requirements of the host entity and applicable local standards.
Barcelona
Program in design. Local safeguarding procedures will be defined with accredited local cultural or educational partners when the node is activated.
Caracas
Program in design. Safeguarding criteria will pay particular attention to sensitive memory, public exposure and local community conditions.
Acarigua
Executed through a formalized institutional alliance with the Fundación Museo de Arte Acarigua-Araure. Local implementation should coordinate with the implementing entity’s institutional context.
The Fundación Museo de Arte Acarigua-Araure is mentioned in text only. Its logo must not be used in public materials until formal brand-use authorization has been granted.
Update logic
This Policy should be updated as the platform’s governance structure, territorial programs, partner agreements, legal requirements and operational practices evolve.
Review should be triggered by governance milestones, activation of new territorial programs, partner requirements, significant operational changes, incidents, legal updates or documented learning.
Each definitive review will be documented and published on the institutional platform with its updated version when approved.
Version and status
- Document type: safeguarding framework page.
- Status: framework version for institutional transparency; definitive signed document pending validation.
- Approval status: in preparation; not yet a signed public-use document.
- Review logic: updated by governance milestone, not by calendar promise.
- Institutional contact: contacto@exodusandresilience.org.
Framework page · version 1.0 · last editorial update: May 2026.
Caring for people is part of impact.
Public trust depends on a responsible cultural practice that is documented, proportionate and attentive to the real risks of each context.